Please see below for Guidelines for the Award of Supplementary Assessment - MBBS & MD Programs or download the PDF here.

Review schedule

Date Last Amended: 10 January 2017

Date Approved: 10 January 2017 - Associate Dean (Academic)

Related Rules & Policies: 

  • General Award Rules - Part 1A - Assessment
  • PPL 3.10.02 Assessment
  • PPL 3.10.09 Supplementary Assessment
  • PPL3.10.011 Examinations

Contact Officer: Chief Examiner, MD Program

Overview

There is provision in specific circumstances for the award of supplementary assessment. Eligible students may be awarded supplementary assessment as set out in the General Award Rules (Part 1A - Assessment) and PPL 3.10.09b Supplementary Assessment - Procedures.

Supplementary assessment is an additional opportunity that students may be given, under specified circumstances, to demonstrate that they have achieved all the required learning outcomes for a course.

Supplementary assessment differs from deferred examinations in that it generally assesses the entire course rather than replacing a piece of assessment that a student was unable to sit due to illness or some other unforeseen circumstance.

Definitions

3.1. Supplementary assessment means assessment offered after a failing final grade that is designed to provide a second opportunity for a student to demonstrate that they have achieved all the required learning outcomes of a course.

3.2. Supplementary examination means supplementary assessment that takes the form of an examination.

3.3. Full progression program - a program comprising a set list of courses which must be successfully completed in a predetermined sequence to enable progression to the following semester/year.

3.4. Partial supplementary-exempt course - a course where supplementary assessment may not be available because it is not possible to re-assess some of the minimum learning requirements, for example, those involving peer collaboration and interaction.

3.5. Supplementary-exempt course - a course where supplementary assessment is not available under any circumstances because it is judged as academically inappropriate - it is not feasible to reassess the learning outcomes for the course. This may include for example courses involving professional experience, or peer collaboration and interaction, or requiring the demonstration of certain personal qualities and behaviours.

(PPL 3.10.09b Supplementary Assessment, Section 2).

Background principles

4.1. General Award Rule 1A.17.3 provide that the Associate Dean (Academic) may grant supplementary assessment in a single course in which the student gains a grade of 3 or non-graded fail of N and where the student -

(a) gains that grade -

(i) on the first occasion in the first two semesters of study in a program following admission to undergraduate study at the university; or

(ii) when a higher grade would complete a defined part of a program so as to allow progression to the next part of the program under the program rules; or

(iii) in the final semester of an undergraduate or postgraduate program when a higher grade would complete the program requirements; and

(b) makes an application within 5 days of the release of results.

4.2. General Award Rule 1A.17.5 specifies that where provision for a supplementary assessment exists in a program rule, the program rule will wholly displace this GAR1A.17.3. A program rule that makes provision of supplementary assessment must -

(a) set the criteria the Associate Dean (Academic) must take into account in granting supplementary assessment; and

(b) generally, be more favourable to the student than this rule 1A.17.

4.3. For graded courses, a grade of 4 is the highest grade that can be awarded in a course where supplementary assessment has been granted.

Guidelines for granting supplementary assessments in MBBS/MD programs

5.1. In accordance with the MBBS and MD program rules, supplementary assessment may be granted by the Associate Dean (Academic), upon consideration of advice from the Board of Examiners.

5.2. Students do not apply for supplementary assessment.

5.3. In accordance with the MBBS and MD program rules, a student may be eligible for supplementary assessment for a maximum of 4 units of course(s) in a semester. For Phase Two clinical rotation courses, Rotations 1-3 are attached to semester 1 and Rotations 4-5 are attached to semester 2.

5.4. Students will not automatically be granted supplementary assessment. However, under normal circumstances, and subject to the University General Award and MD Program rules on the number of units for which supplementary assessment can be awarded (see MD/MBBS Program Rules, Section 4.8), a student with a grade of 3 or non-graded fail of N will be offered supplementary assessment.

5.5. Consistent with PPL 3.10.09b Section 4.2 (see "partial supplementary courses"), supplementary examination will not be available for certain assessment tasks where specified in the electronic course profile, such as participation in CBL tutorials and Clinical Coaching sessions in Phase 1, and the longitudinal evaluation of professional competencies during clinical placement courses (e.g., Phase 2 Clinical Participation Assessment).

5.6. The Associate Dean(Academic) delegates the responsibility for setting the TYPE of assessment to the relevant Chief Examiner and the supplementary assessment must be reflective of the key learning objectives and graduate attributes documented in the Electronic Course Profile for the course.

5.7. Supplementary assessment will be a new and distinct assessment task, which is independent of the original assessment and as such, criteria for passing a supplementary assessment are independent of the original assessment marking criteria. The criteria for passing will be determined by the Associate Dean (Academic) on the advice of the Board of Examiners and will be communicated to the student before the supplementary assessment.

Timing of Supplementary Assessment

6.1. Supplementary Examinations for Phase 1 courses will be held in accordance with General Award Rule 1A.16. Timing of Assessment which states:

Supplementary examinations must be held during the following periods -

  1. a)  for first semester courses — July and August of the same year;

  2. b)  for second semester courses — December of the same year and January of the following year.

6.2. Supplementary examinations for Phase 2 rotation courses will be scheduled as follows:

DEFERRED & SUPPLEMENTARY EXAMINATION SCHEDULE MD/MBBS PHASE 2 CLINICAL ROTATIONS

Medical Rotation period

Deferred exams

Supplementary exams

(for students who sat the original exam)

Supplementary exams

(for students who deferred the original exam)

1

Week 8, MR2

Week 8, MR3

Week 8, MR3

2

Week 8, MR3

Week 8, MR3

Week 8, MR4

3

Week 8, MR4

Week 8, MR4

Week 8, MR5

4

Week 8, MR5

Central Deferred/Supp period ɸ

January - date to be confirmed

5

Central Deferred/Supp period ɸ

Central Deferred/Supp period ɸ

January - date to be confirmed

ɸ Please note variations in this schedule for Paediatrics & Child Health (MEDI4012, MEDI4013) and Obstetrics & Gynaecology (MEDI4010 & MEDI4011). For these courses, students will usually sit Supplementary assessment for MR4 and MR5 and Deferred Exams for MR5 during first week of December of that year.

6.3. This will be the only opportunity for students to take supplementary examinations. Students should seek information from the course coordinator regarding specific times, dates, and locations, and must attend the exam at the scheduled time.