Instructions

UQ Medicine Milestone Reviews are organised by the student and their advisory team. The student will need to start organising their next Milestone Review at least 7 weeks before it is due. It is the Principal Advisor's responsibility to ensure that these reviews take place in a timely fashion.

  1. At least 4 weeks before the Milestone is to be held, students are to complete Section 1 of their Milestone form (see "Milestone Forms" below) and email it to rhd@som.uq.edu.au along with their Milestone document/s. 
  2. If the Milestone doc/s are not ready yet, the candidate should send the form alone to rhd@som.uq.edu.au, with the Milestone document/s following as soon as possible.  If your documents are very large, you may wish to use Cloudstor and share the link with rhd@som.uq.edu.au, your Advisors and Review panel.
  3. At the same time that Section 1 is emailed to the School, the candidate should send a blank Section 2 to their Principal Advisor for completion.
  4. Principal Advisors are to email completed Section 2 forms to rhd@som.uq.edu.au by 4 weeks prior to the student's proposed presentation/interview date.
  5. Candidates should preview Section 3 (Chair's section) of the form so that they are aware of the criteria that the Review Panel members are considering in the process. 

For PhD candidates

  1. Confirmation of Candidature 12 months after commencement (24 months if PT)
  2. Mid-candidature Review 12 months after Confirmation of Candidature (24 months if PT)
  3. Thesis Review 12 months after Mid-Candidature Review (24 months if PT) and 3 months before the expected submission date of the thesis for examination (6 months if PT).

For MPhil candidates

  1. Confirmation of Candidature 6 months after commencement (12 months if PT)
  2. Mid-candidature Review 6 months after Confirmation of Candidature (12 months if PT)
  3. Thesis Review 6 months after Mid-Candidature Review (12 months if PT) and 6 weeks before the expected submission date of the thesis for examination (12 weeks if PT).  

Reviews are intended as an opportunity for students and advisors to take stock of progress, to plan the next stages and to identify and resolve any problems, with input from others with relevant responsibility (University Discipline Head or other Laboratory Heads) or expertise. They are an important mechanism by which the University meets its responsibility to ensure that students have high-quality supervision, mentorship and access to resources.  If the candidate or other parties involved in the process are physically remote, the process can be facilitated by Skype, video-link or teleconferencing. 

Planning

UQ Medicine Milestone Reviews are organised by the student and their advisory team. The student will need to start organising their next Milestone Review at least 7 weeks before it is due. It is the Principal Advisor's responsibility to ensure that these reviews take place in a timely fashion.

At least 1.5 hours should be set aside for the review to ensure adequate time is available for discussion.

Formation of the Review Committee

Apart from the student themselves, the following people should participate:

  • The Principal Advisor
  • At least one Reader - a person who is not a member of the Advisory Team; who has in-depth knowledge of a field relevant to the candidate's area of research; and who will be able to give constructive feedback to the student)
  • Chairperson - a UQ staff member who is not a member of the Advisory team, but who has some familiarity with the area of research.  Must hold a research degree at least equivalent to that in which the candidate is enrolled.  It is suggested that the Head of the Discipline in which the student is enrolled be nominated as Chairperson, assuming the relevant HoD has an appropriate research qualification.  If necessary, the Reader and the Chairperson can be one and the same.
  • If School resource questions need to be considered, the Head of the relevant Clinical School. 

Optional additional members of the review committee:

  • Recommended: Additional Reader/s.  It is to the student's advantage that at least 2 Readers be appointed.
  • The student's Associate Advisor/s

Before nominating the Chair/Readers, the Principal Advisor must contact them to ensure that they are available and willing to fulfil the role. 

Upgrading

MPhil students who wish to upgrade to a PhD first need to complete their MPhil Confirmation; this usually occurs 6 months (FTE) after starting the program.

When the MPhil confirmation has been approved, you then need to complete a Change of Research Higher Degree Program form, on which you'll need to:

  • describe how your project has increased in scope and duration appropriate for a PhD
  • state the additional resources required to extend to PhD 
  • state that your advisory team has agreed to supply the additional resources to support the project to PhD completion

Send the completed Change of Research Higher Degree Program form, which has been signed by you and your Principal Advisor, to rhd@som.uq.edu.au. The UQ Medicine RHD office will arrange for the signature of the Postgraduate Coordinator and will forward the form to the Graduate School. Upgrade to PhD will not be automatic as each application is considered on a case-by-case basis. 

If the upgrade is approved you will be considered to be a provisional PhD candidate and will have to do another Confirmation of Candidature at PhD level.  The date for this Confirmation of Candidature will be set by the Graduate School and is normally 12 months FTE from the date of commencement of your MPhil, ie, 6 months FTE after the date of MPhil Confirmation.

For further information, please refer to the Graduate School website “Managing Your Candidature” and scroll down to “I want to change my RHD program”. 

Milestone forms

Confirmation of Candidature

Mid-Candidature Review

Thesis Review

Extensions

Candidates are required to complete each of their Milestones by or before the due date.  The due date of every student's next Milestone is specified in SI-net. 

Candidates seeking an extension should follow this process:

  1. Log into your mySI-net page for the due date of your next Milestone. Refer to the Menu on the left-hand side - Research / Candidature.
  2. Read the Graduate School's policy on Milestone Extensions.
  3. If you won’t be able to complete your Milestone by the due date, complete an Attainment or Extension of Milestone form.  This form needs to be signed by your Principal Advisor.
  4. Submit the completed form to UQ Medicine’s RHD office (rhd@som.uq.edu.au) at least 3 weeks before the Milestone due date.