The Optional Elective Program was introduced to UQ Medicine as a pilot program in 2013. After a successful pilot year, the program underwent a review and was subject to some minor changes before being confirmed for implementation in future years.

The purpose of the program is to provide medical students with an avenue to gain additional clinical or research experience. Approved students undertaking an optional elective are covered by UQ's travel, public liability and indemnity insurance. The placement will not be noted on students' records. Optional Electives are not a compulsory component of the MBBS/MD curriculum and students are not assessed during their placement.

Guidelines

  • To be eligible for an Optional Elective you must be an enrolled student in the MBBS/MD program. If you will not be enrolled in any courses in the following calendar year, you will not be eligible to apply.
  • The placement must be related to medicine. It can be of a clinical or research nature.
  • The placement must be supervised by a qualified medical physician.
  • You must be in academic good standing and have no misconduct issues to complete an Optional Elective.
  • The Optional Elective cannot be completed at any UQ Clinical School within Australia or within the Brisbane Greater Region.
    • Optional Electives at the Ochsner Clinical School are only available to Year 3 Ochsner cohort students.
  • The duration of an Optional Elective cannot exceed more than 30 days (240 hours) in one calendar year.
    • If you completed an Optional Elective during the last Christmas break and a component of it was in the year 2016, this will count towards the max number of 30 days you can complete this year.
    • If your placement spans over 2 calendar years (i.e. December to January) you must submit a separate application for each component in each calendar year.
  • The Optional Elective is not assessed
  • The Optional Elective is not compulsory
  • The Optional Elective does not appear on your official academic record
  • If the proposed Optional Elective is in a country listed with "Reconsider your need to travel" or "Do not travel" by the Australian Government's Smart Travellers website, it is always considered 'Restricted' and will require approval by the Deputy Vice-Chancellor International (DVCI) or delegate.

Application process

  • Download The Optional Elective Application Form.
  • Contact the host institution where you would like to complete the Optional Elective and request they complete the Optional Elective Application Form above.
  • If the host institution requires SoM to complete an application form, or confirmation of your student status please contact optionalelective@uq.edu.au to request this.
  • Once your placement has been confirmed by the host institution and you have both completed the Optional Elective Application Form, complete the ONLINE APPLICATION FORM and attach your completed Optional Elective Application Form. If your placement is outside of Australia you are also required to complete and attach the International Student Placement Form
  • If the proposed Optional Elective is in a country listed "Reconisder your need to travel" or "Do not travel" by the Australian government's Smart Traveller website you must also submit a letter outlining why your placement should be given special consideration
  • SoM will review your application as per the guidelines and you will be emailed the outcome
  • If your placement is approved you will be asked to complete an online Insurance Travel Form
  • Applications for 2016 are now open and will close on the 1st of September 2016 5pm AEST

Additional documents

  • Students may be requested to submit additional documents to the host organisation. The following provides a guide as to where you can obtain some of the documents.
  • Letter of Good Standing- request it from optionalelective@uq.edu.au
    Please note this letter may take approximately 2 weeks to receive
  • Confirmation of Enrolment - You can print an Enrolment Status Report from your mySI-net page. The PDF version of this document lists your name, student number, date of birth and full details of your program and course enrolment. Log into mySI-net and select Enrolment Status Report from the dropdown menu under Program. This document is suitable for use with Centrelink and other government organisations.   If the Enrolment Status Report does not satisfy your needs, you can obtain a Confirmation of Enrolment Letter from a Student Centre. You will be required to produce your student ID card. There is no charge for this service.
  • Letter of Endorsement: Optional Elective - request it at optionalelective@uq.edu.au
  • Proof of Insurance- By completing UQ's Optional Elective process, it means the student will be covered by insurance. Details of this insurance can be found under the Insurance website. Please note: students returning to their home country will be protected for malpractice, public liability and travel insurance (excluding medical and evacuation cover).

Contact

Electives Officer
Phone: +61 7 3346 4885
Email: optionalelective@uq.edu.au