This information provides UQ-Ochsner students with a generalized timeline of key milestones during Year 4.

Year 4 Timeline

February

  • Ochsner students receive detailed information regarding the MSPE process during the Year 4 Medical Student Symposium

Late April

  • Sit the Step 2 Clinical Knowledge and Clinical Skills exams. NOTE: You are required to sit the Step 2 examinations by early July in order to receive your results for exemption from the Year 4 OSCE (Objective Structured Clinical Examinations). To receive exemption from the examination you will be required to report successful completion of the Step 2 exams by early November.

June

June 21st 

  • Obtain your ERAS token in the ERAS Support Services section of ECFMG's OASIS. Click here to view details regarding tokens.
  • Register in MyERAS with your token at AAMC’s MyERAS website.
  • Once registered, you can begin working on your application and start submitting supporting documents.

July 2nd 

  • Deadline to apply for exemption from Year 4 OSCE. 

August (After release of Semester 1 grades)

  • Order official academic transcript for residency applications. - As soon as Semester 1 grades are released in SiNet (a few weeks after Rotation 3), then grades are available on your transcripts. DO NOT order until grades from Rotation 3 appear on SiNet.
  • We have organized a process with the UQ Student Centre to expedite this - follow the steps below.
    • Order your transcript online
    • Follow the Order Online process (the address you enter is irrelevant)
    • Select the first item - "Academic Transcript" and select ASAP for the Date. Only one needs to be ordered.
    • In the Distribution Details section, select the "Hold at Student Centre for Collection" and choose the St. Lucia campus
    • In the Additional Comments/Instructions box type: "Herston Campus collection by Faculty of Medicine staff"
  • You must order your transcripts no later than mid-August – exact date will be provided later to ensure they are processed and ready for collection by the UQ Medicine Staff. They will scan your transcripts so that OCS Admin can upload them to ECFMG. 
  • NOTE: Any outstanding fees on SiNet must be paid in advance in order to receive your transcript.

August 31st

  • A general guideline of when to have all LORs submitted for uploading.
  • All MSPE meetings with Ochsner Medical Society Heads should have taken place.

September 6th

  • Applicants start submitting ERAS applications to programs.

September 15th

  • Residency programs can begin downloading all documents, except the MSPE.
  • Applicants begin registering for the Match through NRMP website.

October 1st

  • MSPEs are released to residency programs.

    November 6th

    • Deadline to provide evidence of passing USMLE Step 2 CS.

    November 30th

    • NRMP registration deadline. After this date, there will be an additional fee.

    Mid-January 2019

    • Rank order list entry begins.

    February 20, 2019

    • Rank order list deadline at 9:00 PM (Eastern Standard Time in the United States).
    • Applicants must register for or withdraw from the Main Residency Match.

    March 11-15, 2019

    • Match week

    USMLE Step 2 CK & CS Scores

    • Allow at least 8 weeks to receive scores
    • Step 2 CK - typically available 4 weeks after exam
    • Delays are inevitable for various reasons
      • Must allow for the "what if's"
    • Step 2 CS - results take much longer
    • You should take Step 2 CS with enough time to retake and pass prior to the exemption deadline.
    • Refer to the USMLE Study Support section and review the Step 2 CK & CS Study Plan.

    Program Requirements

    2018 Milestone Assessments Required to Graduate

    1. OSCE (scheduled for September 15, 2018 in Brisbane only) 
    2. IHI Certification (via online modules)
    • Refer to the Year 4 Blackboard Community Site for details.
    • ALL students are required to obtain the Institute for Healthcare Improvement (IHI) Open School Basic Certificate of Completion - Deadline: 12th October (Australia time); however, it must be completed by the end of August to include IHI Certification on ERAS applications.
    • Register to apply for exemption from Year 4 OSCE - Deadline: No applications will be accepted after 2nd July 2018
    • Students who are not able to provide evidence of passing USMLE Step 2 CS by 6th November will be registered for the Extended OSCE in November in Brisbane.

    Pre-Graduation

    • Ensure you have updated your mailing address in SI-net. NOTE: There are 3 sections for "Addresses" in SI-net. The Mailing Address is where the University will send all hard copy correspondence to you. This is particularly important for students who will not be attending the graduation ceremony at St Lucia. UQ will automatically send original copies of your diploma and final transcript to the Mailing Address listed in your SI-net account.  This will be during the Christmas holidays and the post office will not hold mail for more than 5 days; therefore, your diploma and transcript will be sent back to UQ if someone is not there to sign and accept the package.  Make sure to update your Mailing Address in SI-net where someone can receive your package.

    • The name on your diploma must match exactly the same name in your ECFMG record.

    • Contact graduations@uq.edu.au to address any issues regarding your name as it appears in SiNet.

    Post-Graduation - ECFMG Certification Process

    • ​The following information provides the detailed process UQ Ochsner graduates must follow in order to receive final ECFMG certification.  Most of this information comes directly from the ECFMGs Certification Information Booklet, which is an excellent resource if you have any questions.

    • ECFMG requires all medical school graduates to submit copies of their final medical diploma.  You must send 2 photocopies of your final medical diploma to ECFMG. Do not send an original diploma. 

    • ECFMG verifies every international medical graduate’s final medical diploma with the appropriate officials of the medical school. When ECFMG requests verification of your medical diploma from your medical school, ECFMG will request the medical school to provide your final medical school transcript. UQ is signed up for ECFMG’s electronic verification portal, which means we can verify your diploma, upload your transcript, and electronically complete the process.  However, in order for us to do thisyou must send to ECFMG: Two (2) photocopies of your medical diploma.  It must be 8½ x 11 inches (letter size). ECFMG does not accept these documents by fax or email.

    • This must be sent to ECFMG by mail or courier service to the following address:

    ECFMG
    Attn: Certification Credentials Services
    3624 Market Street, 4th Floor
    Philadelphia, PA 19104-2685
    USA

    Please Note:

    • UQ will send a notification to your UQ student email account with instructions on how to register your account with My eQuals in order to access and share your official diploma and transcript. Although the My eQuals system will allow you to share these documents in several ways, due to the specifics required by ECFMG, you will need to download a cryptographically signed PDF copy of both your diploma and final transcript and email it to StudentAffairs@ochsner.org. Do NOT send this via the My eQuals system, attach it in an email.

    • You can then print the PDF of your diploma and it will come out on letter-sized paper so you can send to ECFMG. 

    In order for our office to verify your credentials and upload your transcript via ECFMG’s electronic verification portal, you must provide us with a copy of your transcript, and then we can verify you as soon as we receive the request from ECFMG.  When your documents are processed at ECFMG, you will receive an automatic email notifying you to contact your medical school to upload your transcript. You do not need to do anything for this, as long as you have provided us with a copy of your diploma and transcript. Our office also receives an automatic email notifying us to complete your credentials verification and upload your transcript.

    • You can check the status of your ECFMG certification online using OASIS.
    • Once you are ECFMG certified, ECFMG automatically transmits an updated status report notifying all programs you applied to that you are ECFMG certified.
    • Based on previous graduates' experiences, it generally takes 6 weeks to receive your ECFMG certification, from the day you mail the documents to ECFMG. 

    California PTAL Applicants: For those in the final stages of applying for the California PTAL, the Post-Graduation information listed above will slightly differ for you. Please refer to Post-Graduation for the PTAL Application. You will also receive specific instructions via email closer to the official UQ graduation date.

    Post-Graduation - OSHC Refund Process

    Overseas Student Health Cover Refund Process

    1. The student should first approach OSHC during their eight week rotation back in Australia to apply for a ‘holiday credit’. They can do so by bringing their passport (photo page, arrival and departure stamps) and boarding passes/flight itinerary to the OSHC on-campus representative within thirty days of arrival back in Australia. Students can also email these documents with OSHC Holiday Credit Application Form to the member services team at oshc@allianz- assistance.com.au. OSHC will then process a holiday credit for the entire period the student was overseas and their policy will be extended by this period.

    2. On completion of the full program the student must obtain a Confirmation of Program Letter from the Ochsner Partnership Advisor (med.ochsner@uq.edu.au) which confirms the student’s enrolment in the Ochsner program and the dates the student returned to Australia to complete their return rotation.

    3. The student then needs to submit the OSHC Refund Form to the on-campus representative or via email (oshc@allianz- assistance.com.au). The refund form and the letter needs to be accompanied by a copy of their one way ticket home and a copy of the photo page of their passport (if a departure stamp is available, please also send a copy of this in). OSHC will then process their refund into the nominated bank account (Australian or overseas) within ten working days. 

    Refer to Overseas Student Health Cover for International Students.

     

    Contact

    For all enquiries regarding the Ochsner Clinical School, please contact the Ochsner Clinical School Administrative Offices in New Orleans:

    Phone: +1 504 842 4780
    Email: OchsnerClinicalSchool@ochsner.org