In Phase 2 of the MD-Ochsner Program, the core clinical courses for Ochsner Cohort students must be completed at the Ochsner Clinical School. These core clinical courses include General Practice, Medicine, Mental Health, Obstetrics & Gynaecology, Paediatrics, and Surgery.

View the clinical placement blocks that contribute to each of the semesters in Phase 2 of the MD-Ochsner Program.

MD-Ochsner Clinical Placement Blocks

MD-Ochsner Clinical Placement Dates 2019
MD-Ochsner Clinical Placement Dates 2020

Phase 2 Academic Calendar 2019
Phase 2 Academic Calendar 2020

Clinical placement order: Ochsner students will have the opportunity to nominate their preference for allocation of clinical placement order. Students are not disadvantaged by taking their clinical placements in any particular order. The blocks within the semesters do not have to be taken in any specific order, however students must successfully complete all Year 3 courses before commencing Year 4 courses. In Year 4, students should try to align their clinical placement order based on the medical specialty they intend to apply for in the U.S. Residency Match.

Allocation process: As part of the allocation process, Ochsner students will submit their preferences for clinical placement order via the  Placement Management System, Placements. Allocations are conducted as a ballot system whereby students are required to submit their preferences in Placements and the allocations will be conducted once the preferencing has been completed. It is not conducted on first-come first-serve. Students are selected in random order for allocation to their highest available preference. This will endeavor to allocate each student to their first preference before trying to allocate students to their second preference.

Students should refer to the published 2020 Allocation Guidelines. Ochsner students are encouraged to use the Discussion Board on the Ochsner Phase 1 or Ochsner Phase 2 Blackboard sites. Questions about the allocation process will be answered by Ochsner Student Affairs.

Placements is a University wide system for managing your program related placement activities. Placements will allow students to manage and view all placement related tasks and schedules in one location. 

View the Placements Student Handbook.

Click here to access Placements 

Allocation swap requests for 2020

The following information relates to students enrolled in the MD-Ochsner Program. 

Ochsner students will be provided with an opportunity to submit swap requests, during the appropriate swap period only, with other students within the Ochsner Cohort.

Students may submit swap requests during the dates detailed on the appropriate allocation timeline listed above. Semester order swaps can only be requested during the semester order swap period. Clinical placement order within a semester can only be requested during the clinical placement order swap period. Swaps for clinical placement blocks must be within the same semester, and it must be an even swap. Please see examples below.

3rd year example: Student A has Mental Health in Block 2 of Semester 1 and wants to swap with Student B who has Mental Health in Block 3 of Semester 1.

4th year example: Student A has Emergency Medicine/Orthopaedics in Block 2 of Semester 1 and wants to swap with Student B who has Emergency Medicine/Orthopaedics in Block 3 of Semester 1.

  • Requests will be handled in the order received. 
  • Swaps must be pre-arranged between students. We cannot assist you if you do not have someone to swap with and we do not keep a list of students wanting to swap.
  • Students are encouraged to use the Discussion Board on the Ochsner Phase 1 or Ochsner Phase 2 Blackboard sites to liaise amongst yourselves in planning your placement orders.

Please ensure that all parties agree to the swap prior to submitting the swap request. Once a swap request has been approved and processed it will be considered finalised.

Students wishing to request swaps under the above conditions must submit the swap details by contacting speters@ochsner.org.  

  • Students must use their official UQ (or Ochsner) student email. Requests sent using personal email accounts will not be considered.
  • Both students must be included on the email.
  • When the swap request has been processed, both students will receive a response to their official UQ (or Ochsner) student emails.
  • Please allow at least one business day to receive a response.

MD-Ochsner placement deadlines

The following information relates to students enrolled in Phase 2 of the MD-Ochsner Program.

MD-Ochsner 2019 Placement Deadlines

MD-Ochsner 2020 Placement Deadlines

Allocation change requests (2019)

The following information relates to students enrolled in the MD-Ochsner Program. This is NOT part of the 2020 swap request process.

Students are provided with the opportunity to apply for a placement reallocation during Year 4 at Ochsner after they have been allocated to a confirmed placement. This may include requesting a sub-discipline change or complete block order change.

Placements provides an easy to use streamlined process for students to request changes. This must be done in accordance with the MD-Ochsner 2019 Placement Deadlines. Requests will not be considered outside of the published deadlines. Due to logistical and operational components which occur across 2 continents, no exceptions will be made to these deadlines.

  • Requests will be handled in the order received. 
  • Once a reallocation request has been approved and processed it will be considered finalised.
  • As stated in the 2019 Allocation Guidelines, “students are responsible for ensuring that their enrolment in mySI-net matches their allocated Clinical Placements.”

Students wishing to apply for allocation changes under the above conditions must submit the details via Placements. Click on the Confirmed tab at the top of the screen in your InPlace account. Click the name of the placement you are requesting to change. Scroll down and click on Apply for Placement Reallocation. NOTE: There is a character limit in comment box. If you receive an error, then you've exceeded the character limit.

  • Emails requesting changes will not be considered. It must be submitted using the online system via Placements.
  • Students are notified about whether their request for placement reallocation was successful via a message in the Notifications section on the home page of Placements. If the application is rejected, or additional information is needed, this will also be listed under Notifications. Click on the Change Request submitted link inside the placement if additional response is needed. Students are responsible for checking their notifications in Placements.
  • Please allow up to 5 business days for processing.

Away Placements

Students have the opportunity to undertake some clinical placements away at locations other than at a UQ Clinical Site.  If you plan to do this, then you will need to apply at least 12 weeks prior to the commencement of your placement.  These timeframes are in place to allow the University sufficient time to obtain the appropriate approvals e.g. Student Placement Agreement, academic approval.

Every institution has specific criterion that students must meet before undertaking a medical placement. Students must ensure that they can comply with all requirements before applying, as significant costs could occur. The OCS Student Administration can assist in certain aspects of host institution requirements, but the responsibility remains with the student.

2019 Application deadlines for Ochsner Students:

Block

Application Deadline
(12 weeks prior)

Students Notified of
Finalized Placement
(8 weeks prior)

Block 1 15 October 2018 12 November 2018
Block 2 3 December 2018 31 December 2018
Block 3 21 January 2019 18 February 2019
Block 4 1 April 2019 29 April 2019
Block 5 13 May 2019 10 June 2019
Block 6 1 July 2019 29 July 2019

2020 Application deadlines for Ochsner Students:

Block

Application Deadline
(12 weeks prior)

Students Notified of
Finalized Placement
(8 weeks prior)

Block 1 18 October 2019 15 November 2019
Block 2 6 December 2019 3 January 2020
Block 3 24 January 2020 21 February 2020
Block 4 27 March 2020 1 May 2020
Block 5 15 May 2020 12 June 2020
Block 6 3 July 2020 31 July 2020

Students can access the away placement application form for non-UQ Clinical Sites here.  For placement information as part of your ELECTIVE, please refer to the External Elective Placements section below.

To be eligible for an away placement, students must be in good academic standing and have taken and passed Step 1.

  • The application will be sent directly to electives@ochsner.org.   
  • NOTE: When completing the application form, list any supporting documentation you may need (Letter of Good Standing, Enrollment Status, Unofficial Transcript, Copy of Malpractice Insurance, etc.). Upload any document(s) the institution may need completed by OCS Admin.
  • OCS Admin will not process any paperwork until an away placement application has been submitted.
  • Once the application is received, you will receive a confirmation email from OCS Admin with the appropriate coordinator copied.  
  • OCS Admin will process the application and present to your Society Head and/or Head of School for review and approval.
  • If more information is required, OCS Admin will set up a meeting between the student and either the Society Head or OCS Assistant Dean of Curriculum.
  • Please see the Away Placements Flow Chart for OCS

Requirements of placements:

  • ED or Ortho - Placement MUST be at an ACGME accredited residency program. You may do up to 4 weeks away using break week if possible.
  • Medical Specialties - Placement MUST be at an ACGME accredited residency program.  You can do 1 month away and the other 2 weeks MUST be completed at Ochsner.  The entire 6 weeks must be in the same specialty.  If doing Obstetric Medicine, Med/Psych, Geriatric Medicine or Palliative Care, all 6 weeks MUST be done away.
Travel

Students are advised NOT to make any travel arrangements until the final approval has been granted.

UQ-Ochsner students are covered for Travel insurance while undertaking placements at non-UQ locations, located outside of the Greater New Orleans Area.The OCS Electives Coordinator will advise the student of the relevant forms to complete prior to the placement to be covered for UQ's insurance. Students can also find further information here.

If you intend to travel to a country that is considered to be of high risk to Australian travellers, then you will need formal approval from the University to go there. The Department of Foreign Affairs and Trade (DFAT) groups countries by perceived risk, and travel to DFAT category 4 countries (do not travel) will generally not be allowed. Travel to DFAT 3 countries (reconsider your need to travel) will require formal approval, and this can take many weeks to obtain, so please consider this in your planning. Generally, we are more likely to allow travel to DFAT 3 countries where you have family there (and intend to stay with them), you know the language and customs etc.

If you have any queries please do not hesitate to contact the OCS Electives Coordinator (electives@ochsner.org).

External Elective Placements

Students have the opportunity to undertake an elective somewhere other than at a UQ Clinical Site.If you plan to do this, then you will need to apply at least 12 weeks prior to the commencement of your placement.  These timeframes are in place to allow the University sufficient time to obtain the appropriate approvals e.g. Student Placement Agreement, academic approval.

Every institution has specific criterion that students must meet before undertaking a medical placement. Students must ensure that they can comply with all requirements before applying, as significant costs could occur. The OCS Student Administration can assist in certain aspects of host institution requirements, but the responsibility remains with the student.

2019 Application deadlines for Ochsner Students:

Block

Application Deadline
(12 weeks prior)

Students Notified of
Finalized Placement
(8 weeks prior)

Block 1 15 October 2018 12 November 2018
Block 2 3 December 2018 31 December 2018
Block 3 21 January 2019 18 February 2019
Block 4 1 April 2019 29 April 2019
Block 5 13 May 2019 10 June 2019
Block 6 1 July 2019 29 July 2019

2020 Application deadlines for Ochsner Students:

Block

Application Deadline
(12 weeks prior)

Students Notified of
Finalized Placement
(8 weeks prior)

Block 1 18 October 2019 15 November 2019
Block 2 6 December 2019 3 January 2020
Block 3 24 January 2020 21 February 2020
Block 4 27 March 2020 1 May 2020
Block 5 15 May 2020 12 June 2020
Block 6 3 July 2020 31 July 2020

Students can access the elective application form for non-UQ Clinical Sites here. For away placements as part of another course, and not the elective, please refer to the Away Placements section above.

Please note, this form requires you to submit a 200 word statement around the goals of your proposed placement, and to attach confirmation from your proposed supervisor (where available). A more complete learning plan will need to be submitted separately (as per the requirements for all elective placements) - details in relation to when/how this should be submitted will be provided shortly.

Travel

Students are advised NOT to make any travel arrangements until the final approval has been granted.

UQ-Ochsner students are covered for Travel insurance while undertaking placements at non-UQ locations, located outside of the Greater New Orleans Area.The OCS Electives Coordinator will advise the student of the relevant forms to complete prior to the placement to be covered for UQ's insurance. Students can also find further information here.

If you intend to travel to a country that is considered to be of high risk to Australian travellers, then you will need formal approval from the University to go there. The Department of Foreign Affairs and Trade (DFAT) groups countries by perceived risk, and travel to DFAT category 4 countries (do not travel) will generally not be allowed. Travel to DFAT 3 countries (reconsider your need to travel) will require formal approval, and this can take many weeks to obtain, so please consider this in your planning. Generally, we are more likely to allow travel to DFAT 3 countries where you have family there (and intend to stay with them), you know the language and customs etc.

If you have any queries please do not hesitate to contact the OCS Electives Coordinator (electives@ochsner.org).

Travel & assigned locations at OCS

The Ochsner Health System is driven by a mission to Serve, Heal, Lead, Educate and Innovate. Coordinated clinical and hospital patient care, all connected electronically to provide convenience for our patients, is provided across the region by Ochsner’s 29 owned, managed and affiliated hospitals and over 60 neighborhood health centers. 

ALL clinical placements have travel built into their schedules and ALL activities are not held on the Ochsner Main Campus. Because this is specifically designed as part of the curriculum, no student stays at Ochsner Main Campus for the whole block, and no exceptions are made for any reason. Travel is required for all clinical placements. Students are responsible for their own transportation. The Ochsner Clinical School is not responsible for transporting students and will not make any site assignments or curricular adjustments for individual students based on transportation preferences or needs.

It is important to note that public transportation in New Orleans is not as efficient as it is in Brisbane and other metropolitan areas throughout the United States. Several clinical sites are generally not served by public transportation or have limited service during the early morning and late evening hours which are often required when doing clinical rotations. As a result, all students are strongly urged to have a valid driver’s license and access to a reliable means of transportation. Students are strongly encouraged to prepare in advance and make plans to have their own mode of transportation.

Contact

For all enquiries regarding the allocation process and clinical placements for Ochsner students, please contact the Ochsner Clinical School Office of Student Affairs:

Phone: +1 504 842 0197
Email: StudentAffairs@ochsner.org or 
scott.peters@uq.edu.au or 
speters@ochsner.org