Preferencing

In Year 4, students will undertake a range of clinical placements across two semesters.

Women’s and Children’s Health Semester

  • Obstetrics and Gynaecology (6 weeks)
  • Paediatrics (6 weeks)
  • Elective (6 weeks)

Advanced Hospital Semester

  • Medical Specialties (6 weeks)
     
  • Surgical Specialties (5 weeks)
    • Ophthalmology (2 weeks)
    • Orthopaedics (3 weeks)
       
  • Critical Care (7 weeks)
    • Anaesthetics (2 weeks)
    • ICU (2 weeks)
    • Emergency (3 weeks)

Students will be allocated to a Clinical Unit for the duration of the Academic Year, and will undertake most of their Clinical Placements in the teaching sites associated with that Clinical Unit.  Depending on the course students will be required to complete some of their Clinical Placements at other Clinical Locations (e.g. Paediatrics, Obstetrics and Gynaecology).

Students should read this information in conjunction with the Allocations Guidelines, Year 4 Offerings and Timeline.

Students will have the opportunity to nominate their preference (rank order) for allocation to a Clinical Unit.  

Clinical Units

Bundaberg Clinical Unit ^

Greenslopes Clinical Unit

Hervey Bay Clinical Unit ^

Ipswich Clinical Unit

Mater Clinical Unit

Northside Clinical Unit (The Prince Charles Hospital)

Northside Clinical Unit (Redcliffe Hospital)

PA-Southside Clinical Unit

Royal Brisbane Clinical Unit

Rockhampton Clinical Unit ^

Sunshine Coast Clinical Unit

Toowoomba Clinical Unit ^

^ international students will not be allocated to a Rural Clinical School site. To facilitate this, students must preference these Clinical Units last.  

Students will also have the opportunity to nominate their preference (rank order) for allocation of the Personalised Learning Course (PLC) block.

Block 1

Semester 1

Block 2

Semester 1

Block 3

Semester 1

Block 4

Semester 2

Block 5

Semester 2

Block 6

Semester 2

2019 Year 4 Elective

Block

Non-UQ Applications Close (12 weeks prior to Block)

Preferencing Opens

(8 weeks prior to Block)

Preferencing Closes

(7 weeks prior to Block)

Block 1

12pm Mon 29 Oct 2018

12pm Mon 19 Nov 2018

12pm Mon 26 Nov 2018

Block 2

12pm Mon 26 Nov 2018

12pm Wed 2 Jan 2019

12pm Wed 9 Jan 2019

Block 3

12pm Mon 21 January 2019

12pm Mon 18 Feb 2019

12pm Mon 25 Feb 2019

Block 4

12pm Mon 1 Apr 2019

12pm Mon 29 Apr 2019

12pm Mon 3 May 2019

Block 5

12pm Mon 13 May 2019

12pm Mon 10 Jun 2019

12pm Mon 17 Jun 2019

Block 6

12pm Mon 1 Jul 2019

12pm Mon 29 Jul 2019

12pm Mon 5 Aug 2019

2019 Year 4 Medical Specialties

Block

Preferencing Opens

(10 weeks prior to Block)

Preferencing Closes

(9 weeks prior to Block)

Block 1

12pm Mon 5 Nov 2018

12pm Mon 12 Nov 2018

Block 2

12pm Mon 10 Dec 2018

12pm Mon 17 Dec 2018

Block 3

12pm Mon 4 Feb 2019

12pm Mon 11 Feb 2019

Block 4

12pm Mon 15 Apr 2019

12pm Mon 22 Apr 2019

Block 5

12pm Mon 27 May 2019

12pm Mon 3 Jun 2019

Block 6

12pm Mon 15 Jul 2019

12pm Mon 22 Jul 2019

*NOTE: International students who would like to apply to undertake an away placement in Medical Specialties must lodge their application no later than 12 weeks prior to each block.  Further details can be found here under ‘Away Placements’.

 

More information: 

Year 4 Allocation Presentation

Placements Management System

    Special Consideration

    Students should read this information in conjunction with the Allocations Guidelines and Timeline.

    Students may have a circumstance that will impact on their ability to undertake placements at a specific site or semester order. This is known as Special Consideration, and allows the student to apply to be assigned to a placement through a process that is separate to the usual method of Phase 2 placement allocation. The Special Consideration process will open prior to the start of allocation preferencing.

    All applications for Special Consideration must be supported by evidence, will be assessed on a case-by-case basis, and will be made at the sole discretion of the Faculty. While the Faculty will make every attempt to cater to a special consideration application, approval cannot be guaranteed. If approved for special consideration, students must still submit their preferences in Placements.

    The following will be considered grounds for Special Consideration:

    • Have a medical condition requiring specialised treatment or care that is only available at a designated location. Students must provide evidence (for example, a medical certificate) to support their application.
    • Have a medical condition which amounts to a temporary disability, and cannot be properly supported at a specific Clinical Unit.
    • Have an approved UQ Student Access Plan (SAP) that will impact on their ability to undertake one or more placements.  Students should indicate that they have such a current SAP in place.  This will be confirmed by the Course Coordinator(s).  No personal details or information will be disclosed or requested.
    • Be recognised under PPL 3.50.07 Programs and Assessment for Elite Athletes.
    • Have principal/primary carer responsibilities.
    • Be undertaking a Research Higher Degree at UQ in accordance with the program rules relating to concurrent enrolment in a Research Higher Degree.
    • Have evidence supporting approval of, or application for, an away placement during a defined clinical placement block^.  Special consideration allows for allocation to a specific placement block, academic approval must still be sought.
    • Have been approved, have applied, or expect to apply to undertake an international medical licensing examination.

    ^ Remember, students still must apply and receive academic approval to undertake an away placement. Being approved special consideration does not constitute academic approval.

    The following will not be considered grounds for Special Consideration:

    • Private accommodation and/or transportation arrangements;
    • Financial considerations (including current employment and/or business arrangements);
    • Location of partner or family (except where special consideration has been approved due to carer responsibilities)
    • Family celebrations and/or social events (for example, weddings and birthdays);
    • Religious grounds

    2019 Special Consideration deadline: 10 June 2018, 11:59PM AEST.

    Apply for special consideration

    Allocation Swaps

    Students are permitted to submit a one only request to swap their allocations with another student during the specified swap period. Part swaps are not permitted. Students are required to swap entire allocation pathway and/or location when submitting a request. 

    Before submitting a request to swap, students should ensure that they have read the relevant section in the Allocation guidelines.

    We are aware that individual circumstances can change during the year and outside of any designated swap period.  For this students can submit a request for Late Special Consideration.  Applications will be considered in line with the Allocation guidelines for special consideration.

    Students must complete the following swap form

    Swap Request Application form

    The form should be completed by one of the students only and both students will receive a copy of the request to their official UQ student emails.

    Swaps must be pre-arranged between students.  The Phase II team cannot assist in finding a swap for students.

    Year 4 North American onshore International students may swap their entire Placement Order outside their allocated hospital site/Region with students of the same cohort or domestic students, in order to facilitate sitting the MCCEEE and USMLE examinations.  We are not able to guarantee fulfilment of any request.

    Reallocation of Placements - Year 4 (Ochsner and Onshore)

    The Faculty recognises that circumstances exist for some students that results in them wishing to spend more time in Australia (for Ochsner students) or in Ochsner (for Onshore students) during Year 4. As a result of the feedback received, the Faculty has developed new guidelines that will facilitate this process. The eligibility criteria and application process are outlined in these guidelines. 

    It is important to note that the guidelines are applicable to Year 4 only.

    If you have any queries related to the guidelines, please do not hesitate to contact the Placements Team (med.placements@uq.edu.au).

    Medical Specialties

    After the release of finalised allocations, students will have the opportunity to nominate their preferences for Medical Speciality sub-disciplines that are available within their allocated Clinical Unit.This preferencing will occur 10-weeks prior to their clinical placement block.

    A summary of the medical specialities available at the clinical units can be viewed here.  Please note this is a guide and is subject to change due to operational requirements.  

    Elective (Personalised Learning Course)

    Eight weeks prior to each Elective block, students will have an opportunity to preference from the Elective placements offered by UQ Clinical Sites. Students can undertake an Elective placement at any UQ Clinical Unit, regardless of their clinical unit allocation. You can find a tentative list of available UQ Elective placements here.

    Note: Elective opportunies at UQ clinical sites must be taken in their entirety and cannot be split with a self-arranged placement.

    Block

    Preferencing Opens

    Preferencing Closes

    Block 1

    12pm Monday 19 November 2018

    12pm Monday 26 November 2018

    Block 2

    12pm Wednesday 2 January 2019

    12pm Wednesday 9 January 2019

    Block 3

    12pm Monday 18 February 2019

    12pm Monday 25 February 2019

    Block 4

    12pm Monday 29 April 2019

    12pm Tuesday 7 May 2019

    Block 5

    12pm Monday 10 June 2019

    12pm Monday 17 June 2019

    Block 6

    12pm Monday 29 July 2019

    12pm Monday 5 August 2019

    *Ochsner students - please refer to the MD-Ochsner 2019 placement deadlines.


    External Placements

    Students are also able to undertake a self-arranged Elective placement somewhere other than a UQ Clinical Site. Students will need to apply at least 12 weeks prior to the commencement of their Elective placement. These timeframes are in place to allow the University sufficient time to obtain the appropriate approvals (e.g. Student Placement Agreement (SPA), academic approval etc).

    Note - Getting an SPA signed can be a lengthy process. In the event that an SPA cannot be secured for a placement, students will be allocated an Elective placement at a UQ Clinical site. Students are advised NOT to make any travel arrangements until the final approval has been granted.

    ​Applications for placement at any Gold Coast Health Service facility must be coordinated through the Medical Education Unit. Students are not to contact individual Gold Coast Health clinicians to arrange/request clinical placement. Please direct all enquiries to the placements team - med.placements@uq.edu.au

    How to Apply - Students can access the application form for self-arranged Elective placements here. Please note, this form requires you to submit a 200 word statement around the goals of your proposed placement, and to attach confirmation from your proposed supervisor (where available).

    A more complete learning plan will need to be submitted separately (as per the requirements for all elective placements) - via the Blackboard course for MEDI7413 Personalised Learning Course.

    Note: Self-arranged Elective placements can be split between 2 external providers, but cannot be split to include part of a UQ Elective placement.

    Application deadlines for Onshore Students*:

    Block 1                12pm Monday 5 November 2018 (this deadline has been extended by 2 weeks)

    Block 2                12pm Monday 3 December 2018

    Block 3                  12pm Monday 21 January 2019

    Block 4                  12pm Monday 1 April 2019         

    Block 5                  12pm Monday 13 May 2019

    Block 6                  12pm Monday 1 July 2019

    *Ochsner students - please refer to the MD-Ochsner 2019 placement deadlines.

     

    Available Locations

    Below is a summary of sites where students have been successful in arranging their own placement. Note that this information is provided as a guide only, students will need to make their own arrangements and go through the above application and approval process.

    Institution Country
    Kavieng Hospital Papua New Guinea
    Blantyre Hospital Malawi
    Fiji National University School of Medicine Fiji
    Sanglah Hospital (Bali) Indonesia
    Lira Regional Refferal Hospital Uganda
    Calvary Public Hospital (Canberra) Australia
    Cooloola Coast Clinic (Tin Can Bay) Australia
    Byron Central Hospital (Byron Bay) Australia
    Equilibrium Medicine, New Farm (Brisbane) Australia
    Effia-Nkwanta Regional Hospital Ghana
    University College Hospital London United Kingdom
    Calvary Hospital (Canberra) Australia
    Alfred Health (Melbourne) Australia
    Pinnacle Medical Centre Canada
    Dunedin Public Hospital New Zealand
    St George's Hospital London United Kingdom
    Geelong Anaesthetic Group (Geelong) Australia
    The Hawaiian Mission USA
    Sydney Sexual Health Centre (Sydney) Australia
    Ipswich Road Medical Centre (Brisbane) Australia
    Brooklyn Minds (Brooklyn NY) USA


    Overarching Agreements

    Students can also find a list of sites which the Faculty has current agreements with here (under 'Locations'). If you are able to secure a placement at one of these sites, your placement is more likely to be approved, as we will not need to negotiate a new Student Placement Agreement (SPA). However students must follow the standard application process, as outlined above and placements will still be subject to academic approval.
     

    Partnership Opportunities

    Medical University of Graz

    4 week placements are available in Paediatric Medicine, offered twice a year in February and July. If you are interested in applying for an elective, please see the below documentation. Enquiries can be sent directly to Graz - petra.papst@medunigraz.at

    Graz Paediatrics
    Graz Immunisation requirements
    Application Form


    Travel

    UQ students are covered for Travel insurance while undertaking placements at non-UQ locations.The Placements team will advise the student of the relevant forms to complete prior to the placement to be covered for UQ's insurance. Students can also find further information here.

    If you intend to travel to a country that is considered to be of high risk to Australian travellers, then you will need formal approval from the University to go there. The Department of Foreign Affairs and Trade (DFAT) groups countries by perceived risk, and travel to DFAT category 4 countries (do not travel) will generally not be allowed. Travel to DFAT 3 countries (reconsider your need to travel) will require formal approval, and this can take many weeks to obtain, so please consider this in your planning. Generally, we are more likely to allow travel to DFAT 3 countries where you have family there (and intend to stay with them), you know the language and customs etc.

    If you have any queries please do not hesitate to contact the Placements Team (med.placements@uq.edu.au).


    Centrelink

    Australian students who receive Centrelink payments and are planning to complete a placement outside of Australia must comply with Centerlink's requirements or they could be at risk of having their payments ceased while overseas.  Students should contact Centrelink directly for further advice. 

    If Centrelink request a statement from your education institution, please email the Placements team (med.placements@uq.edu.au) to request a Centrelink Letter. 

    Placements Student Handbook

    Each year, students will have the opportunity to submit their preferences for allocations. Information on how to preference in the Placements system can be found in the 2019 Placements Student Handbook

    Placements is a University wide system for managing your program related placement activities. Placements will allow students to manage and view all placement related tasks and schedules in one location. 

    Students will lodge their preferences via the “to do” list that will display on their home screen. There will be a separate page for each preference type relevant to each year. For example, Clinical Unit and Elective Block for Year 4.

    Year 4 - one page will display Clinical Units and another will display elective blocks.  Students will be able to rank order their preferences by dragging up/down or using the arrow buttons.

    Click here to access Placements

    Ochsner Clinical School Placements

    Each year domestic and international onshore students in Phase 2 have the opportunity to apply for placements at the Ochsner Clinical School through a pre-approved selection process. These placements cannot be split, and must be taken in their entirety. Students can ONLY apply for blocks that correlate with their allocated placement pathway. Available placements include:

    • Elective
    • Medcial Specialties
    • Emergency/Orthopaedics
    • Anaesthetics/Opthamology/Intensive Care

    It is important to note that priority will be given to students who:

    • Are committed to practising medicine in the United States or Canada (e.g. have been approved, have applied, or expect to apply to undertake medical licensing examinations), or
    • Have applied to undertake their elective placement at the OCS.

     

    2019 Available Placements (second round offers)

    Discipline Availability
    Block 1 Block 2 Block 3 Block 4 Block 5 Block 6
    Anaes/ICU/Ophthal Placement 0 0 0 0 0 0
    Anaesthesia Elective 0 2 1 0 0 1
    Cardiology (Med Spec or Elective) 0 0 0 0 0 0
    ED/Ortho Placement 1 0 0 0 0 0
    Emergency Medicine Elective 0 2 0 0 0 0
    Endocrinology (Med Spec or Elective) 2 1 0 0 0 0
    Gastroenterology (Med Spec or Elective) 3 0 0 0 0 0
    Hematology/Oncology (Med Spec or Elective) 3 1 0 0 0 0
    Medical ICU Elective 0 0 0 0 0 1
    Neuro ICU - Elective 0 0 0 0 0 0
    Neurology (Med Spec or Elective) 0 0 0 1 0 0
    Orthopaedics Elective 0 1 0 0 0 0
    Renal Medicine (Med Spec or Elective) 3 2 0 0 1 1
    Rheumatology (Med Spec or Elective) 1 1 0 0 0 0
    Surgical ICU Elective 0 0 0 1 0 0
    Thoracic Medicine (Med Spec or Elective) 1 0 0 0 0 0

    Applications close:          Monday 12 November 2018 (midday)

    Core Placements Apply HERE

    Elective Placements Apply HERE

     

    2019 Available Placements

    Discipline Availability
    Block 1 Block 2 Block 3 Block 4 Block 5 Block 6
    Anaes/ICU/Ophthal Placement 0 1 1 4 0 0
    Anaesthesia Elective 0 2 2 2 0 1
    Cardiology (Med Spec or Elective) 2 0 1 0 2 1
    ED/Ortho Placement 1 2 0 0 3 0
    Emergency Medicine Elective 1 2 0 0 0 0
    Endocrinology (Med Spec or Elective) 2 2 1 0 1 0
    Gastroenterology (Med Spec or Elective) 3 0 0 0 2 2
    Hematology/Oncology (Med Spec or Elective) 3 2 1 1 2 1
    Medical ICU Elective 0 0 0 0 0 1
    Neuro ICU - Elective 0 0 0 1 0 0
    Neurology (Med Spec or Elective) 0 0 2 0 0 1
    Orthopaedics Elective 0 1 0 0 0 0
    Renal Medicine (Med Spec or Elective) 3 2 1 1 2 1
    Rheumatology (Med Spec or Elective) 1 1 1 0 0 1
    Surgical ICU Elective 0 0 0 1 0 0
    Thoracic Medicine (Med Spec or Elective) 1 1 1 1 1 1

    Applications Open:          Monday 3 September 2018 (midday)

    Applications Close:          Friday 14 September 2018 (midday)

    Core Placements Apply HERE

    Elective Placements Apply HERE

    • Students who applying due to their desire and commitment to practise medicine in North America (see 1 above) are required to supply supporting documentation.
    • Undertaking a Placement at the OCS is not an Away Clinical Placement, and therefore does not contribute to the allowable number of Away Clinical Placements.
    • Students undertaking a Placement at the OCS are responsible for all associated costs. 

    If you have any questions please contact med.placements@uq.edu.au