Preferencing

In Year 4, students will undertake a range of clinical placements across two semesters.

Women’s and Children’s Health Semester

  • Obstetrics and Gynaecology (6 weeks)
  • Paediatrics (6 weeks)
  • Elective (6 weeks)

Advanced Hospital Semester

  • Medical Specialties (6 weeks)
     
  • Surgical Specialties (5 weeks)
    • Ophthalmology (2 weeks)
    • Orthopaedics (3 weeks)
       
  • Critical Care (7 weeks)
    • Anaesthetics (2 weeks)
    • ICU (2 weeks)
    • Emergency (3 weeks)

Students will be allocated to a Clinical Unit for the duration of the Academic Year, and will undertake most of their Clinical Placements in the teaching sites associated with that Clinical Unit.  Depending on the course students will be required to complete some of their Clinical Placements at other Clinical Locations (e.g. Paediatrics, Obstetrics and Gynaecology).

Students should read this information in conjunction with the Allocation Guidelines, Year 4 Offerings and Timeline.

Students will have the opportunity to nominate their preference (rank order) for allocation to a Clinical Unit.  

Clinical Units

Bundaberg Clinical Unit ^

Greenslopes Clinical Unit

Hervey Bay Clinical Unit ^

Ipswich Clinical Unit

Mater Clinical Unit

Northside Clinical Unit (The Prince Charles Hospital)

PA-Southside Clinical Unit

Royal Brisbane Clinical Unit

Rockhampton Clinical Unit ^

Toowoomba Clinical Unit ^

^ international students will not be allocated to a Rural Clinical School site. To facilitate this, students must preference these Clinical Units last.  

Students will also have the opportunity to nominate their preference (rank order) for allocation of the Personalised Learning Course (PLC) block.

Block 1

Semester 1

Block 2

Semester 1

Block 3

Semester 1

Block 4

Semester 2

Block 5

Semester 2

Block 6

Semester 2

Year 4 Preferencing Demand Data 2020

Please be aware that these reports are only reliable at the time of production, and will become increasingly irrelevant over time. Student preferences (new and changed) will be received throughout the preferencing period. 


2019 Preferencing Dates

2019 Year 4 Elective

Block

Non-UQ Applications Close (12 weeks prior to Block)

Preferencing Opens

(8 weeks prior to Block)

Preferencing Closes

(7 weeks prior to Block)

Block 1

12pm Mon 29 Oct 2018

12pm Mon 19 Nov 2018

12pm Mon 26 Nov 2018

Block 2

12pm Mon 26 Nov 2018

12pm Wed 2 Jan 2019

12pm Wed 9 Jan 2019

Block 3

12pm Mon 21 January 2019

12pm Mon 18 Feb 2019

12pm Mon 25 Feb 2019

Block 4

12pm Mon 1 Apr 2019

12pm Mon 29 Apr 2019

12pm Tue 7 May 2019

Block 5

12pm Mon 13 May 2019

12pm Mon 10 Jun 2019

12pm Mon 17 Jun 2019

Block 6

12pm Mon 1 Jul 2019

12pm Mon 29 Jul 2019

12pm Mon 5 Aug 2019

2019 Year 4 Medical Specialties

Block

Preferencing Opens

(10 weeks prior to Block)

Preferencing Closes

(9 weeks prior to Block)

Block 1

12pm Mon 5 Nov 2018

12pm Mon 12 Nov 2018

Block 2

12pm Mon 10 Dec 2018

12pm Mon 17 Dec 2018

Block 3

12pm Mon 4 Feb 2019

12pm Mon 11 Feb 2019

Block 4

12pm Mon 15 Apr 2019

12pm Mon 22 Apr 2019

Block 5

12pm Mon 27 May 2019

12pm Mon 3 Jun 2019

Block 6

12pm Mon 15 Jul 2019

12pm Mon 22 Jul 2019

*NOTE: International students who would like to apply to undertake an away placement in Medical Specialties must lodge their application no later than 12 weeks prior to each block.  Further details can be found here under ‘Away Placements’.

2020 Preferencing Dates

2020 Year 4 Elective

Block

Non-UQ Applications Close (12 weeks prior to Block)

Preferencing Opens

(8 weeks prior to Block)

Preferencing Closes

(7 weeks prior to Block)

Block 1

12pm Mon 28 Oct 2019

12pm Mon 18 Nov 2019

12pm Mon 25 Nov 2019

Block 2

12pm Mon 09 Dec 2019

12pm Wed 6 Jan 2020

12pm Wed 13 Jan 2020

Block 3

12pm Mon 27 January 2020

12pm Mon 24 Feb 2020

12pm Mon 02 Mar 2020

Block 4

12pm Mon 6 Apr 2020

12pm Tues 05 May 2020

12pm Tue 12 May 2020

Block 5

12pm Mon 18 May 2020

12pm Mon 15 Jun 2020

12pm Mon 22 Jun 2020

Block 6

12pm Mon 06 Jul 2020

12pm Mon 03 Aug 2020

12pm Mon 10 Aug 2020


2020 Year 4 Medical Specialties

Block

Preferencing Opens

(10 weeks prior to Block)

Preferencing Closes

(9 weeks prior to Block)

Block 1

12pm Mon 4 Nov 2019

12pm Mon 11 Nov 2019

Block 2

12pm Mon 09 Dec 2019

12pm Mon 16 Dec 2019

Block 3

12pm Mon10 Feb 2020

12pm Mon 17 Feb 2020

Block 4

12pm Mon 20 Apr 2020

12pm Mon 27 Apr 2020

Block 5

12pm Mon 01 June 2020

12pm Mon 8 Jun 2020

Block 6

12pm Mon 20 Jul 2020

12pm Mon 27 Jul 2020

*NOTE: International students who would like to apply to undertake an away placement in Medical Specialties must lodge their application no later than 12 weeks prior to each block.  Further details can be found here under ‘Away Placements’.

 

More information: 

2020 Year 4 Allocation Presentation
Placements Management System

    Rural Clinical School Allocations

    If you are allocated to a Rural Clinical School (RCS), you will be challenged to go further and do more. You will gain a greater depth and breadth of experience and benefit from hands-on, face-to-face, up-close-andpersonal experience. You will get to live and work in a vibrant rural community and experience the many attractions the place and its people have to offer. Find more information here.

    International Student Placements at Rockhampton

    There may be limited availability for International Onshore Students to be allocated to the Rockhampton Clinical Unit in Years 3 and 4.  International Onshore Students wishing to apply for this opportunity will be required to submit a written application. Shortlisting will be made based on the quality of the written application and past performance in the medical program. Shortlisted applicants will be invited to interview. The application form will be available here.

    • Applications open at 12pm Monday 15 April 
    • Applications close at 12pm Tuesday 23 April
    • Interviews will be scheduled from 24 April - 3 May 2019

    Special Consideration

    Students should read this information in conjunction with the Allocations Guidelines and Timeline.

    Students may have a circumstance that will impact on their ability to undertake placements at a specific site or semester order. This is known as Special Consideration, and allows the student to apply to be assigned to a placement through a process that is separate to the usual method of Phase 2 placement allocation. The Special Consideration process will open prior to the start of allocation preferencing.

    All applications for Special Consideration must be supported by evidence, will be assessed on a case-by-case basis, and will be made at the sole discretion of the Faculty. While the Faculty will make every attempt to cater to a special consideration application, approval cannot be guaranteed. If approved for special consideration, students must still submit their preferences in Placements.

    The following will be considered grounds for Special Consideration:

    • Have a medical condition requiring specialised treatment or care that is only available at a designated location. Students must provide evidence (for example, a medical certificate) to support their application.
    • Have a medical condition which amounts to a temporary disability, and cannot be properly supported at a specific Clinical Unit.
    • Have an approved UQ Student Access Plan (SAP) that will impact on their ability to undertake one or more placements.  Students should indicate that they have such a current SAP in place.  This will be confirmed by the Course Coordinator(s).  No personal details or information will be disclosed or requested.
    • Be recognised under PPL 3.50.07 Programs and Assessment for Elite Athletes.
    • Have principal/primary carer responsibilities.
    • Be undertaking a Research Higher Degree at UQ in accordance with the program rules relating to concurrent enrolment in a Research Higher Degree.
    • Have evidence supporting approval of, or application for, an away placement during a defined clinical placement block^.  Special consideration allows for allocation to a specific placement block, academic approval must still be sought.
    • Have been approved, have applied, or expect to apply to undertake an international medical licensing examination.

    ^ Remember, students still must apply and receive academic approval to undertake an away placement. Being approved special consideration does not constitute academic approval.

    The following will not be considered grounds for Special Consideration:

    • Private accommodation and/or transportation arrangements;
    • Financial considerations (including current employment and/or business arrangements);
    • Location of partner or family (except where special consideration has been approved due to carer responsibilities)
    • Family celebrations and/or social events (for example, weddings and birthdays);
    • Religious grounds

    2020 Special Consideration applications open: Midday Tuesday 7 May 2019

    2020 Special Consideration applications close: Midday Monday 3 June 2019

     

    Allocation Swaps

    Students are permitted to submit a one only request to swap their allocations with another student during the specified swap period. Part swaps are not permitted. Students are required to swap entire allocation pathway and/or location when submitting a request. 

    Before submitting a request to swap, students should ensure that they have read the relevant section in the Allocation guidelines.

    Students must complete the following swap form

    Swap Request Application form

    The form should be completed by one of the students only and both students will receive a copy of the request to their official UQ student emails.

    Swaps must be pre-arranged between students.  The Placements team cannot assist in finding a swap for students.

    Reallocation of Placements - Year 4 (Ochsner and Onshore)

    The Faculty recognises that circumstances exist for some students that results in them wishing to spend more time in Australia (for Ochsner students) or in Ochsner (for Onshore students) during Year 4. As a result of the feedback received, the Faculty has developed new guidelines that will facilitate this process. The eligibility criteria and application process are outlined in these guidelines. 

    It is important to note that the guidelines are applicable to Year 4 only.

    If you have any queries related to the guidelines, please do not hesitate to contact the Placements Team (med.placements@uq.edu.au).

    Medical Specialties

    After the release of finalised allocations, students will have the opportunity to nominate their preferences for Medical Speciality sub-disciplines that are available within their allocated Clinical Unit.This preferencing will occur 10-weeks prior to their clinical placement block.

    A summary of the medical specialities available at the clinical units for 2019 can be viewed here.   The medical specialties avaialble in 2020 can be found here.  Please note this is a guide and is subject to change due to operational requirements.  

    Elective (Personalised Learning Course)

    UQ Clinical Unit Placements

    Eight weeks prior to each Elective block, students will have an opportunity to preference from the Elective placements offered by UQ Clinical Sites. Students can undertake an Elective placement at any UQ Clinical Unit, regardless of their clinical unit allocation. You can find a list of the 2019 UQ Elective placements here (noting that not all placements will be available in each of the six blocks).

    Students are not permitted to contact clinicians at UQ Clinical Units directly regarding clinically based elective opportunities.

    Elective opportunies at UQ clinical sites must be taken in their entirety and cannot be split with a self-arranged placement.

    External Placements

    Students are also able to undertake a self-arranged Elective placement somewhere other than a UQ Clinical Site. Students will need to apply no later than 12 weeks prior to the commencement of their Elective placement. These timeframes are in place to allow the University sufficient time to obtain the appropriate approvals (e.g. Student Placement Agreement (SPA), academic approval etc).

    Getting an SPA signed can be a lengthy process and in some cases, placements may not be able to go ahead, if the placement provider is unable to sign an SPA. In the event that an SPA cannot be secured for a placement, students will be allocated an Elective placement at a UQ Clinical site. Students are advised NOT to make any travel arrangements until the final approval has been granted.

    How to Apply - Students can access the application form for self-arranged Elective placements at the link below. Please note, this form requires you to submit a 200 word statement around the goals of your proposed placement, and to attach confirmation from your proposed supervisor (where available).
    Following the due date for each block, the course coordinator will assess all applications for approval and students will be advised accordingly. Application due dates can be found on the Year 4 Preferencing and Allocations page, under the tab 'Preferencing'.

    APPLY HERE

    Note: Self-arranged Elective placements can be split between 2 external providers, but cannot be split to include part of a UQ Elective placement.

    Suggested Locations

    Below is a summary of sites where students have been successful in arranging their own placement. Note that this information is provided as a guide only, students will need to make their own arrangements and go through the above application and approval process.

    Institution Country
    Kavieng Hospital Papua New Guinea
    Blantyre Hospital Malawi
    Fiji National University School of Medicine Fiji
    Sanglah Hospital (Bali) Indonesia
    Lira Regional Refferal Hospital Uganda
    Calvary Public Hospital (Canberra) Australia
    Cooloola Coast Clinic (Tin Can Bay) Australia
    Byron Central Hospital (Byron Bay) Australia
    Equilibrium Medicine, New Farm (Brisbane) Australia
    Effia-Nkwanta Regional Hospital Ghana
    University College Hospital London United Kingdom
    Calvary Hospital (Canberra) Australia
    Alfred Health (Melbourne) Australia
    Pinnacle Medical Centre Canada
    Dunedin Public Hospital New Zealand
    St George's Hospital London United Kingdom
    Geelong Anaesthetic Group (Geelong) Australia
    The Hawaiian Mission USA
    Sydney Sexual Health Centre (Sydney) Australia
    Ipswich Road Medical Centre (Brisbane) Australia
    Brooklyn Minds (Brooklyn NY) USA
    Aries Medical Centre Canada
    Homerton University Hospital United Kingdom
    Chris O'Brien Lifehouse (Sydney) Australia
    Trinity College Dublin Ireland
    King's College London United Kingdom
    Total Health Care (Yeppoon) Australia
    Foundry - Abbotsford Youth Health Centre Canada
    Ochre Health Medical Centre (Noosa) Australia

    ​Applications for placement at any Gold Coast Health Service facility must be coordinated through the Placements team. Students are not to contact individual Gold Coast Health clinicians to arrange/request clinical placement. Please direct all enquiries to the placements team - med.placements@uq.edu.au


    Overarching Agreements

    Students can also find a list of sites which the Faculty has current agreements with here (under 'Locations'). If you are able to secure a placement at one of these sites, your placement is more likely to be approved, as we will not need to negotiate a new Student Placement Agreement (SPA). However students must follow the standard application process as outlined above, and placements will still be subject to academic approval.
     

    Partnership Opportunities

    Medical University of Graz

    4 week placements are available in Paediatric Medicine, offered twice a year in February and July. If you are interested in applying for an elective, please see the below documentation. Enquiries can be sent directly to Graz - petra.papst@medunigraz.at

    Graz Paediatrics
    Graz Immunisation requirements
    Application Form


    Travel

    UQ students are covered for Travel insurance while undertaking placements at non-UQ locations.The Placements team will advise the student of the relevant forms to complete prior to the placement to be covered for UQ's insurance. Students can also find further information here.

    If you intend to travel to a country that is considered to be of high risk to Australian travellers, then you will need formal approval from the University to go there. The Department of Foreign Affairs and Trade (DFAT) groups countries by perceived risk, and travel to DFAT category 4 countries (do not travel) will generally not be allowed. Travel to DFAT 3 countries (reconsider your need to travel) will require formal approval, and this can take many weeks to obtain, so please consider this in your planning. Generally, we are more likely to allow travel to DFAT 3 countries where you have family there (and intend to stay with them), you know the language and customs etc.

    If you have any queries please do not hesitate to contact the Placements Team (med.placements@uq.edu.au).


    Centrelink

    Australian students who receive Centrelink payments and are planning to complete a placement outside of Australia must comply with Centerlink's requirements or they could be at risk of having their payments ceased while overseas.  Students should contact Centrelink directly for further advice. 

    If Centrelink request a statement from your education institution, please email the Placements team (med.placements@uq.edu.au) to request a Centrelink Letter. 

    Placements Student Handbook

    Each year, students will have the opportunity to submit their preferences for allocations. Information on how to preference in the Placements system can be found in the Placements Student Handbook

    Placements is a University wide system for managing your program related placement activities. Placements will allow students to manage and view all placement related tasks and schedules in one location. 

    Students will lodge their preferences via the “to do” list that will display on their home screen. There will be a separate page for each preference type relevant to each year. For example, Clinical Unit and Elective Block for Year 4.

    Year 4 - one page will display Clinical Units and another will display elective blocks.  Students will be able to rank order their preferences by dragging up/down or using the arrow buttons.

    Click here to access Placements

    Ochsner Clinical School Placements

    Each year domestic and international onshore students in year 4 have the opportunity to apply for placements at the Ochsner Clinical School through a pre-approved selection process. These placements cannot be split, and must be taken in their entirety. Students can ONLY apply for blocks that correlate with their allocated placement pathway. Available placements include:

    • Elective
    • Medical Specialties
    • Emergency/Orthopaedics
    • Anaesthetics/Opthamology/Intensive Care

    It is important to note that priority will be given to students who:

    • Are committed to practising medicine in the United States or Canada (e.g. have been approved, have applied, or expect to apply to undertake medical licensing examinations), or
    • Have applied to undertake their elective placement at the OCS.

    Applications Open:          9 September 2019

    Applications Close:          13 September 2019

    Core Placements Apply HERE

    Elective Placements Apply HERE

    • Students who applying due to their desire and commitment to practise medicine in North America (see 1 above) are required to supply supporting documentation.
    • Undertaking a Placement at the OCS is not an Away Clinical Placement, and therefore does not contribute to the allowable number of Away Clinical Placements.
    • Students undertaking a Placement at the OCS are responsible for all associated costs. 

    If you have any questions please contact med.placements@uq.edu.au

     

    Queens University, Canada

    Each year onshore students in year 4 have the opportunity to apply for Emergency/Orthopaedics placements at the Queens University, Canada through a pre-approved selection process. Students can ONLY apply for blocks that correlate with their allocated placement pathway.

    There will be one Emergency/Orthopaedics placement available in each block. If more than one Canadian student applies for the same block, a ballot will be conducted to randomly select the successful student.

    Applications Open:          9 September 2019

    Applications Close:          13 September 2019

    Apply HERE

    • Canadian students will be given priority during this process
    • Students undertaking a Placement at the Queens University, Canada are responsible for all associated costs. 

    If you have any questions please contact med.placements@uq.edu.au