The University of Queensland’s (UQ) Faculty of Medicine assists visiting medical students with elective placements. The Faculty defines visiting students as those who are seeking to complete a medical elective placement whilst enrolled in a medical program at another institution (in Queensland, interstate, or overseas) at a hospital affiliated with UQ.

Medical elective placements are available from mid-January until mid-November each year.  These electives are available to students who have completed at least one semester of clinical training.

The Faculty has multiple student placement agreements in place that provide the authority to coordinate medical electives in locations extending from the Gold Coast through to, and including, Rockhampton. Any medical electives north of Rockhampton are administered by James Cook University.

It is important to note our placements are available for electives only. The Faculty may however, extend invitations for visiting students to attend tutorials.  That said, the Faculty is unable to provide summative assessments or formal teaching sessions.

UQ cannot guarantee the availability of clinical placements, and may not be able to source a place for every applicant.

Important Information for Queensland Medical Students

Students from Bond, Griffith, and James Cook University wishing to undertake an elective from the Gold Coast to Rockhampton must formally apply via the Faculty of Medicine. This is to prevent hospital departments from being overloaded with students.

Students from Bond, Griffith, and James Cook University will not be required to pay the application or placement fees. 

Enquiries please contact: med.placements@uq.edu.au

Available Locations, Disciplines, and Dates

The Faculty offers electives placements for visiting medical students in a wide range of medical and surgical disciplines at Queensland Health Hospitals, from 4 - 12 weeks in length. Placements are available from mid-January until mid-November each year.  
Download the latest placement locations and disciplines (PDF, 214 KB)

While every attempt will be made to meet your individual requirements, flexibility to align with the placement block (dates) of UQ’s medical program will increase the chance of securing a placement. For example, it would be advantageous to commence on the dates outlined below.

Block 1: 20 January 2020

Block 2: 2 March 2020

Block 3: 20 April 2020

Block 4: 29 June 2020

Block 5: 10 August 2020

Block 6: 28 September 2020

The Phase 2 (Years 3 and 4) calendar can be found here. 

UQ cannot guarantee the availability of clinical placements, and may not be able to source a place for every applicant.

How to Apply

Application Dates

Applications are processed on a rolling basis, and can be accepted no later than 4 months prior to your requested commenced date. Applications for electives that are more than 6 months in advance may take several months to process. In this situation the placements team will keep your application on file and provide progress updates.

Required Application Documentation and Eligibility

The following documentation must be submitted with your application.

  1. Official academic transcript that includes a grading scheme (certified English translation if the original is not in English)
  2. Equivalent of  a Grade Point Average (GPA) of 4.5 on a 7 point scale
  3. Completed Medical Elective Authorisation Form, authorised by your educational institution
  4. a) Statement of English language proficiency supplied by your home University if studies are not in English; or
    b) IELTS with an overall score of 7.0 and a score of 7.0 in each sub-band (reading, writing, speaking, listening)

APPLY

Application Fee

The fee of AU$100.00 is required with your application. Please submit payment at the link below.

APPLICATION FEE

Recommended Application Documentation

There are a number of additional requirements that students must meet prior to being able to undertake their elective.  As such, the Faculty highly recommends including the below forms with your application.  Alternatively, you are strongly encouraged to commence completing the below forms as soon as possible.

  1.  Student Immunisation Record. The form must be completed and signed by a medical practitioner
  2. A current Blue Card, or a completed Blue Card Application Form and Confirmation of Identity form


Application Outcome

Once your complete application has been received, the placements team will commence sourcing your requested elective.
Please allow between 2-8 weeks for your application to receive an outcome. The timeframe depends on the response time of the departments we are contacting and whether we need to contact multiple departments for your application.

 

Offer of Elective Placement

If you are successful in securing an elective, you will receive a formal Letter of Offer. You must confirm acceptance of this offer within seven calendar days of receipt and pay the elective fee of AU$1,000.00, per placement offered.

You are also required to complete the Post Acceptance documentation list below within 21 calendar days and prior to the commencement of the elective.  Please ensure these forms are submitted to med.placements@uq.edu.au

Post Acceptance Documentation

  1. Student Immunisation Record. The form must be completed and signed by a medical practitioner
  2. A current Blue Card, or a completed Blue Card Application Form and Confirmation of Identity form
  3. Student Deed Poll
    1. Australian students
    2. Overseas students
  4. Queensland Health Orientation Checklist - This requirement must be completed in conjunction with reading/completing the requirements on Queensland Health website.  
  5. Elective fee of AU$1,000.00
  6. All visiting students are required to provide evidence of Medical Indemnity AND Public Liability insurance cover for their full elective placement period. You will be required to provide a Certificate of Currency for both Public Liability (coverage must amount to $20 million per occurrence for public liability) and Medical Indemnity (coverage must amount to $10 million per occurrence for medical indemnity insurance) insurance .
    1. Certificate of Insurances from your University (as an extension of their own policies); or
    2. If your University is unable to provide you with insurance cover, you can arrange this through an alternative insurance organisation.  

Enquiries please contact: med.placements@uq.edu.au

Prior to Elective Placement

Please ensure you contact the Clinical Unit (contact details included in the Letter of Offer) as soon as possible and no later than four weeks prior to your elective start date. The Clinical Unit will provide you with a site specific welcome pack that will assist you in preparing for your elective and provide you with details of where you need to be on the first day.

 

 

 

 

 

Refunds and Cancellations

All applicants (with the exception of those studying at a Queensland medical school or selected students from a partner university) will be required to pay a non-refundable AUD$100 registration fee, which will need to be paid once the online application has been completed. In addition to this, a AUD$1,000 placement fee will be need to be paid once an applicant accepts a clinical placement.

Please note: we will not be able to continue processing your application or confirm your clinical placement until all the required payment receipts are received.

The AUD$100 registration fee is non-refundable whether or not we are able to match you to a suitable discipline, site and time. There is no avenue of appeal in relation to this.  Applications are accepted on the understanding that students realise that a refund is not possible.

If the student must cancel their application for any reason before being offered a placement, The University of Queensland will withhold the AUD$100.00 registration fee to cover the processing costs.

After accepting an offered placement the AUD$1000 placement fee will be charged and is non-refundable.

Enquiries please contact: med.placements@uq.edu.au

FAQs

Prior to Application/General Info

What is the Inbound Elective Program?

The Inbound Elective program is available to students who are enrolled at another institution within Queensland, interstate, and internationally who have completed one semester of clinical training and would like to undertake a medical elective within a Queensland hospital. UQ has multiple agreements in place giving us the authority to coordinate medical elective placements in locations extending from the Gold Coast, through to and including Rockhampton. 

Can I arrange my own placement?

No. Applicants are not permitted to contact hospitals or medical professionals directly to make elective placement arrangements. All applications and offers must be done via the inbound electives program. This is to prevent hospital departments from becoming overloaded with students.  Attempts to organise placements outside of this process may lead to the withdrawal of your application.  

What are the minimum requirements that I must meet to be eligible to be considered for an elective placement?

You must have completed at least one semester of clinical training, have a GPA of no less than 4.5 on a 7 point scale, and proof of Immunisation. 

I am an International student; what Visa do I need?

If you are from overseas, you are required to apply for a visa to enter Australia. The University of Queensland, Faculty of Medicine cannot provide any advice to international students regarding the type of visa required. Any queries regarding visas must be directed to the Department of Immigration and Border Protection: www.border.gov.au

It is the student's obligation to ensure they have the correct visa for the placement.

Can I apply at any time throughout the year?

Applications are processed on a rolling basis, and can be accepted no later than 4 months prior to your requested commenced date. Applications for electives that are more than 6 months in advance may take several months to process. In this situation the placements team will keep your application on file and provide progress updates.

If I am travelling with someone else will we be placed at the same hospital?

We will attempt to place students travelling as a group together but this cannot be guaranteed. Please make a note of who you are travelling with in the last section of the online application form.

Am I guaranteed a placement?

Unfortunately, we are unable to guarantee placements.

How long is the elective placement for?

Elective placements can be a minimum of 4 weeks, up to a maximum of 12 weeks duration.

Do all of my documents need to be in English?

Yes, all supporting documents must be in English.

If I am at another Queensland University do I still need to apply?

Yes, students from all other Queensland Universities need to apply and are required to submit all required documentation. Queensland students are also exempt from any application and placement fees.

What fees are associated with applying for this program?

There is a non-refundable AUD$100 registration fee which will need to be paid once the online application has been completed.

In addition, a AUD$1,000 placement fee will need to be paid once an elective placement has been accepted.

If I don’t get offered a placement will my registration fee be refunded?

No, the AUD$100 registration fee is a non-refundable.

Will I get a UQ student card?

Elective students do not pay UQ university tuition fees so are not eligible for a UQ student card or student number. You will receive a hospital card which cannot be used as a student card.

Is there accommodation supplied?

Students need to arrange their own accommodation.  Suggestions for accommodation can be provided upon request.  

What happens once I submit my application?

Once we have received your application we will send an acknowledgment email. It can take 6-8 weeks to process the application, however this may take longer depending on staffing demands. Applications for placements that commence more than 6 months from the closing date may also take longer to process, as we await information on the availability of placements.

Who will let me know if I have a placement?

A letter of offer will be sent electronically by the Faculty of Medicine Electives officer once a placement has been found. Applicants then have 7 days to either accept or decline the placement offer.

If I get an offer but it’s not what I really want can I be made a different offer?

No, only one offer will be made to each applicant. Should this offer be declined, no further offers will be made and the application will be deemed to be withdrawn. You will not be refunded your application fee.

Am I eligible for student concession on public transport?

TransLink policy states that only students who are enrolled full-time in a Queensland University are eligible for a concession on public transport. If you are a student from an interstate/international university you will not be eligible for student concession on Public Transport.  Your student ID card from your home country will not be accepted on public transport here.

What if I am sick and have to have time off?

If you are away sick for 2 or more days, you will be required to provide a doctor's certificate. You will also need to advise your Hospital Coordinator if you are unable to attend your elective.

Documentation

What is a blue card and why do I need it?

It is a Queensland wide policy that anyone wishing to complete a placement at a Queensland Health site must hold a current blue card.

Blue cards are issued by the Commission for Children and Young People and Child Guardian once it has carried out the Working with Children Check to see if a person is eligible to work in the areas of child-related work covered by the Commission's Act. If a person is eligible, they are issued a positive notice letter and a blue card.

It is a detailed national criminal history check includes:

  • any charge or conviction for an offence, whether or not a conviction is recorded whether a person is a respondent to or subject to an application for a child protection prohibition order or disqualification order, or
  • whether a person is subject to reporting obligations under the Child Protection (Offender Reporting) Act 2004.

Please note it is an offence to sign a blue card application if you are a disqualified person.

How do I complete the Blue Card application?

Part A - Please select 'Student'.

Part B -  Please leave blank for the UQ Placements team to fill in.

Part C - Please select 'Health, councelling and support services'.

Part D and E - to be filled out by the applicant.

Part F - Please leave blank for the UQ Placements team to fill in.

Once complete, the UQ Placements team will then submit this form to Blue Card on behalf of the applicant.

Who can sight my identification to complete my Blue Card application?

If you are more than 50 km from The University of Queensland you will also require an Identification Verification form to be completed by a prescribed person. These are:

  • Justice of Peace
  • Commissioner for declarations
  • Lawyer
  • Police Officer

Please ensure they sign, date and stamp (if relevant) Identification Verification form.

Do I need to provide an official academic record/transcript?

Yes. A Transcript or Academic record is a university certification that confirms what courses you have completed and your grades achieved thus far in your medical studies. The record needs to be verified/ certified by your school. Your GPA must be no less than 4.5 on a 7 point scale. If your institution uses a different grading scale, please provide a written explanation of your grades.

How do I prove my English level skills? Is TOEFL or IELTS required?

If English is not your first language, it is necessary for you to provide certification or proof of English Language proficiency. This can be in the form of a certificate from your home University, or IELTS results.

What happens if I can’t get all of the documentation that is required?

Your application will not be processed until all required supporting documents are provided. Please contact the Electives coordinator if you are having trouble acquiring any of these documents.

What is MIPS? Why do I need it? And where do I get it from?

MIPS stands for Medical Indemnity Protection Society who can provide free indemnity insurance to medical students. Whilst at one of The University of Queensland teaching Hospital on elective placement you will not be enrolled as a student of The University of Queensland, and you will not be covered by the University's insurance. You must therefore arrange your own personal accident insurance, health insurance, professional indemnity insurance, and public liability insurance. If these requirements are not met, you will not be allowed to commence your elective placement.

Can the school complete a form required by my University once I do my elective?

Yes, this form can be completed to confirm your attendance and can include you have the same rights and responsibilities as a local student. We cannot provide a graded assessment.

Enquiries please contact: med.placements@uq.edu.au

 

International students

Visa information

If you are from overseas you may be required to apply for a visa to enter Australia.

The University of Queensland cannot provide information to international students regarding visas. For more information about the type of visa you require, or the conditions of your visa, please contact the Department of Immigration and Citizenship.

Please note: The University of Queensland will not act as a sponsor for students who wish to undertake their elective in Queensland.

It is the student's obligation to ensure they have the correct visa for the placement.

English Language Proficiency

If English is not your first language, it is necessary for you to provide certification or proof of English Language proficiency. This can be in the form of a certificate from your home University, or IELTS results.